Promotions Request FormPromotion Request Request form for all promotions neededStep 1 of 7 - Project Information14%STOP!If you are promoting the same event at different locations, but all the info is IDENTICAL other than the location, you can fill out one promotions request. If you are promoting the same event at different locations, but some info is different (such as an event for HS in SH and HC Youth in IC), please fill out two separate requests.Project TimelinesRequests submitted by Wednesday at 1pm have the following turnaround times: The next week on Thursday (8 days) by 5pm for slides // The next week on Thursday (15 days) for IC and Friday (16 days) for SH for print // The next week on Friday (16 days) for digital promotion // 2 week minimum for video // the following week for the program/stage. Those that are submitted after Wednesdays at 1pm are considered for the following week.Project InformationName of Contact Person* First Last Email of Contact Person* Event Name*Event Description*This text will be used (if necessary) for social media posts, the program, postcard blurb, and/or the newsletter. We may edit for grammar and space.Date of Event*If your event has a start and end date, use this as your START date. Event End DateIf your event has a start and end date, use this as your END date. Event Time*If your event has a definitive start and end time, use this as your START time. If you only have a start time, that's cool, too! : HH MM AMPM Event Time EndIf your event has a definitive start and end time, use this as your END time. If you only have a start time, leave this blank. : HH MM AMPM Event Location*Select oneImlay City campusSterling Heights campusOtherVenue Name and Address*Is There a Cost for Admission to the Event?*Numbers onlyIs Registration Required?*Select oneYesNoRegistration Start Date* Registration End Date* How do you register?*To keep things consistent, we prefer to have all registration to go through the website.WebsiteWhere is this Being Promoted?*Select oneImlay CitySterling HeightsImlay City and Sterling HeightsProject TimelinesRequests submitted by Wednesday at 1pm have the following turnaround times: The next week on Thursday (8 days) by 5pm for slides // The next week on Thursday (15 days) for IC and Friday (16 days) for SH for print // The next week on Friday (16 days) for digital promotion // 2 week minimum for video // the following week for the program/stage. Those that are submitted after Wednesdays at 1pm are considered for the following week.Promotional Options*Please UNSELECT any promotional aid you DON'T WANT produced. Web events are required for all events. Announcement Loop Social Media Web Event Email Newsletter Postcards Movie Poster (as approved) Program (as approved) SH Atrium Banner (as approved) IC Outdoor Banner (as approved) Stage Announcement (as approved)Preferred Completion DatesAlthough there are specific turnaround times for each type of promotional aid, it is helpful for us to know when you actually need the material/are going to promote your event. For example, if you are requesting promotion for an event that you don't plan on promoting until 3 months from now (thank you!), due to our docket, we may need to prioritize other projects above yours, but you will still get your items before you begin promoting your event.Announcement LoopSocial MediaEmail NewsletterMovie PosterProgramAtrium BannerIC Outdoor BannerStage AnnouncementDesign InputDesign Concept/Inspiration*Include any thoughts on design or wording you had for this project here. You can also include links to images to further explain concepts/inspiration.File UploadPlease attach any relevant images/files related to this event.PLEASE NOTE if you are submitting files to be printed they MUST HAVE .25in all the way around for a cutting margin and at least an additional .25in all the way around for text/important image margin. For postcards, our typical size is 6inx4.75in, so when they are printed and cut the final size is 5.5inx4.25in. Drop files here or Postcard InformationHow Many Postcards for Imlay City?*How Many Postcards for Sterling Heights?*Preferred Postcard Delivery Date* Website PromotionWeb events are required for all Promotion Requests. There is a maximum 16 day turnaround on web promotion. The website will be updated before anything goes live for your event.Web Content*We will include all info that is in the project information section. If there is anything else you'd like, please include that here.What would you like the URL for your new webpage to be?If nothing is listed here, the website will automatically choose the URLVideo PromotionThe timelines for video request vary per type of request, with a minimum of two weeks. Our Video Tech will be in touch to discuss the completion date.Do you have a budget for this project?*Select oneYesNoWhat is your budget for this project?*Who/which ministry will incur the charge?*You will be notified prior to any charges.Type of Video*Promotional videoTestimony/storyResource (training/explanitory video)How will it air?*Choose all that apply Adult services Announcement Loop Social media HC Kids services HC Youth services/event Y/A event TV commercial Event/training Heritage websiteThis video needs to be*Choose all that apply Shot (with a video camera) Edited (editing what was shot with a video camera) Edited (using existing footage and/or pictures and text)What is the purpose of the video?*What do you want to achieve with this video? Do people need to sign up, do something, go somewhere, etc.?How long would you like the video to be?*InspirationAre there any videos you're trying to emulate? If so, describe them and/or include a link to your inspiration here.Storyline/content description*Be as detailed as possibleIs this a campus-specific video?*Select oneYes - one video for EACH campusNo - one video for ALL campusesPlease designate the differences for each campus*Project TimelinesAnnouncement SlidesAs part of promotional requests submitted by Wednesday at 1pm, announcement slides will be completed the next week on Thursday by 5pm. Unless otherwise requested for a later date.Web EventAs part of promotional requests submitted by Wednesday at 1pm, web events will be live when announcement slides are live.Print Material and Digital ContentAs part of promotional requests submitted by Wednesday at 1pm, printed material will be completed the second week after on Thursday. Digital promotion (social media and email newsletter) will be completed the second week after on Friday. All unless otherwise requested for a later date.Program and Stage AnnouncementsAs part of promotional requests submitted by Wednesday at 1pm, program and stage announcements can be included as early as the following week's promotion.Requests Submitted After 1pm on WednesdaysWe will do what we can to get your project completed based on the original Wednesday timeline, but because it is a later submission, we will treat the request as if it was submitted for the next week's deadline.Questions and comments for us
