Promotions Request Form

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If you are promoting the same event at different locations, but all the info is IDENTICAL other than the location, you can fill out one promotions request. If you are promoting the same event at different locations, but some info is different (such as an event for HS in SH and HC Youth in IC), please fill out two separate requests.
Project Timelines
Requests submitted by Wednesday at 1pm have the following turnaround times: The next week on Thursday (8 days) by 5pm for slides // The next week on Thursday (15 days) for IC and Friday (16 days) for SH for print // The next week on Friday (16 days) for digital promotion // 2 week minimum for video // the following week for the program/stage. Those that are submitted after Wednesdays at 1pm are considered for the following week.

Project Information
Name of Contact Person*
First Last
Email of Contact Person*
Event Name*
Event Description*
This text will be used (if necessary) for social media posts, the program, postcard blurb, and/or the newsletter. We may edit for grammar and space.
Date of Event*
If your event has a start and end date, use this as your START date.
Date Format: MM slash DD slash YYYY
Event End Date
If your event has a start and end date, use this as your END date.
Date Format: MM slash DD slash YYYY
Event Time*
If your event has a definitive start and end time, use this as your START time. If you only have a start time, that's cool, too!
: HH
MM
Event Time End
If your event has a definitive start and end time, use this as your END time. If you only have a start time, leave this blank.
: HH
MM
Event Location*
Venue Name and Address*
Is There a Cost for Admission to the Event?*
Numbers only
Is Registration Required?*
Registration Start Date*
Date Format: MM slash DD slash YYYY
Registration End Date*
Date Format: MM slash DD slash YYYY
How do you register?*
To keep things consistent, we prefer to have all registration to go through the website.
Where is this Being Promoted?*

Design Input
Design Concept/Inspiration*
Include any thoughts on design or wording you had for this project here. You can also include links to images to further explain concepts/inspiration.
File Upload
Please attach any relevant images/files related to this event.PLEASE NOTE if you are submitting files to be printed they MUST HAVE .25in all the way around for a cutting margin and at least an additional .25in all the way around for text/important image margin. For postcards, our typical size is 6inx4.75in, so when they are printed and cut the final size is 5.5inx4.25in.
Drop files here or
Postcard Information
How Many Postcards for Imlay City?*
How Many Postcards for Sterling Heights?*
Preferred Postcard Delivery Date*
Date Format: MM slash DD slash YYYY

Website Promotion
Web events are required for all Promotion Requests. There is a maximum 16 day turnaround on web promotion. The website will be updated before anything goes live for your event.
Web Content*
We will include all info that is in the project information section. If there is anything else you'd like, please include that here.
What would you like the URL for your new webpage to be?
If nothing is listed here, the website will automatically choose the URL

Project Timelines
Announcement Slides
As part of promotional requests submitted by Wednesday at 1pm, announcement slides will be completed the next week on Thursday by 5pm. Unless otherwise requested for a later date.
Web Event
As part of promotional requests submitted by Wednesday at 1pm, web events will be live when announcement slides are live.
Print Material and Digital Content
As part of promotional requests submitted by Wednesday at 1pm, printed material will be completed the second week after on Thursday. Digital promotion (social media and email newsletter) will be completed the second week after on Friday. All unless otherwise requested for a later date.
Program and Stage Announcements
As part of promotional requests submitted by Wednesday at 1pm, program and stage announcements can be included as early as the following week's promotion.
Requests Submitted After 1pm on Wednesdays
We will do what we can to get your project completed based on the original Wednesday timeline, but because it is a later submission, we will treat the request as if it was submitted for the next week's deadline.
Questions and comments for us

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