Promotions Request Form

Promotion Request

Request form for all promotions needed

Step 1 of 6 - Project Information

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Project Information
Name of Contact Person*
First Last
Email of Contact Person*
Event Name*
Event Description*
This text will be used (if necessary) for social media posts, the program, postcard blurb, and/or the newsletter. We may edit for grammar and space.
Date of Event*
If your event has a start and end date, use this as your START date.
Event End Date
If your event has a start and end date, use this as your END date.
Event Time*
If your event has a definitive start and end time, use this as your START time. If you only have a start time, that's cool, too!
: HH
MM
Event Time End
If your event has a definitive start and end time, use this as your END time. If you only have a start time, leave this blank.
: HH
MM
Event Location*
Venue Name and Address*
Is There a Cost for Admission to the Event?*
Numbers only
Is Registration Required?*
How Do You Register?*
Phone number, website, etc.
Registration Start Date*
Registration End Date*
Where is this Being Promoted?*

Project Timelines
Requests submitted by Wednesday at 1pm have the following turnaround times: The next week on Thursday (8 days) by 5pm for slides // The next week on Friday (16 days) for print and digital promotion // 2 week minimum for video // the following week for the program/stage
Which Promotional Level is Your Event?*
The level of promotional support you request may be different than what is approved. You will be notified if there is a change in promotional level.
- Level One (ministry events :: student all-nighter, ladies tea, daddy daughter dance)
- Level Two (series, baptism, growth groups, next steps classes)
Level One Promotional Options*
Please UNSELECT any promotional aid you DON'T WANT produced. Web events are required for all events.
- Announcement Loop
- Social Media
- Web Event
- Email Newsletter
- Postcards
- Movie Poster (as approved)
- Program (as approved)
Preferred Completion Dates
Although there are specific turnaround times for each mode of promotion, it is helpful for us to know when you actually need the material/are going to promote your event. For example, if you are requesting promotion for an event that you don't plan on promoting until 3 months from now (thank you!), due to our docket, we may need to prioritize other projects above yours, but you will still get your items before you begin promoting your event.
Preferred Announcement Loop Due Date
Please include your "needed by" date here. Your slide will be in the announcement loop until the date has passed.
Announcement loop

Preferred Social Media Promotion Dates

Please include your "needed by"/promotion dates here. Select the "+" if you would like to add more dates.

Social Media

Preferred Email Newsletter Promotion Dates

Please include your "needed by"/promotion dates here. Select the "+" if you would like to add more dates. These are sent out on FRIDAYS.

Email Newsletter

Preferred Movie Poster Due Dates

Please include your "needed by"/promotion dates here. Select the "+" if you would like to add more dates.

Movie Poster

Preferred Program Promotion Dates

Although program announcements can be included as early as the following week's promotion, please include your preferred promotion dates here. Select the "+" if you would like to add more dates.

Program

Level Two Promotional Options*
Please UNSELECT any promotional aid you DON'T WANT produced. Web events are required for all events.
- Announcement Loop
- Social Media
- Web Event
- Email Newsletter
- Postcards
- Movie Poster (as approved)
- Program (as approved)
- SH Atrium Banner (as approved)
- IC Outdoor Banner (as approved)
- Stage Announcement (as approved)
Preferred Completion Dates
Although there are specific turnaround times for each mode of promotion, it is helpful for us to know when you actually need the material/are going to promote your event. For example, if you are requesting promotion for an event that you don't plan on promoting until 3 months from now (thank you!), due to our docket, we may need to prioritize other projects above yours, but you will still get your items before you begin promoting your event.
Preferred Announcement Loop Due Date
Please include your "needed by" date here. Your slide will be in the announcement loop until the date has passed.
Announcement loop

Preferred Social Media Promotion Dates

Please include your "needed by"/promotion dates here. Select the "+" if you would like to add more dates.

Social Media

Preferred Email Newsletter Promotion Dates

Please include your "needed by"/promotion dates here. Select the "+" if you would like to add more dates. These are sent out on FRIDAYS.

Email Newsletter

Preferred Movie Poster Due Dates

Please include your "needed by"/promotion dates here. Select the "+" if you would like to add more dates.

Movie Poster

Preferred Program Promotion Dates

Although program announcements can be included as early as the following week's promotion, please include your preferred promotion dates here. Select the "+" if you would like to add more dates.

Program

Preferred SH Atrium Banner Promotion Dates
Although program announcements can be included as early as the following week's promotion, please include your preferred promotion dates here. Select the "+" if you would like to add more dates.
SH Atrium Banner
Preferred IC Outdoor Banner Promotion Dates
Although program announcements can be included as early as the following week's promotion, please include your preferred promotion dates here. Select the "+" if you would like to add more dates.
IC Outdoor Banner

Preferred Stage Announcement Promotion Dates

Although program and stage announcements can be included as early as the following week's promotion, please include your preferred promotion dates here. Select the "+" if you would like to add more dates.

Stage Announcement

Design Input
Design Concept/Inspiration*
Include any thoughts on design or wording you had for this project here. You can also include links to images to further explain concepts/inspiration.
File Upload
Please attach any relevant images/files related to this event.PLEASE NOTE if you are submitting files to be printed they MUST HAVE .25in all the way around for a cutting margin and at least an additional .25in all the way around for text/important image margin. For postcards, our typical size is 6inx4.75in, so when they are printed and cut the final size is 5.5inx4.25in.
Drop files here or
Postcard Information
Postcard Information
Postcard Orientation*
How Many Postcards for Imlay City?*
How Many Postcards for Imlay City?*
How Many Postcards for Sterling Heights?*
How Many Postcards for Sterling Heights?*
Preferred Postcard Due Date*
Preferred Postcard Due Date*

Website Promotion
Web events are required for all Promotion Requests. There is a maximum 16 day turnaround on web promotion.
What kind of website promotion do you need?*
Which webpage needs to be updated?*
What needs to be updated?*
Include the OLD information/section that needs changing here
What's the new info?*
Include the NEW and correct information here
What would you like the URL for your new webpage to be?
If nothing is listed here, the website will automatically choose the URL
Extra Web Content*
New web content will include what is listed in the Project Information section. If there is anything else you'd like to add, please include that here.
Preferred Website Promotion Date

Video Promotion
The timelines for video request vary per type of request, with a minimum of two weeks. Our Video Tech will be in touch to discuss the completion date.
Do you have a budget for this project?*
What is your budget for this project?*
Who/which ministry will incur the charge?*
You will be notified prior to any charges.
Type of Video*
- Promotional video
- Testimony/story
- Resource (training/explanitory video)
How will it air?*
Choose all that apply
- Adult services
- Announcement Loop
- Social media
- HC Kids services
- HC Youth services/event
- Y/A event
- TV commercial
- Event/training
- Heritage website
This video needs to be*
Choose all that apply
- Shot (with a video camera)
- Edited (editing what was shot with a video camera)
- Edited (using existing footage and/or pictures and text)
What is the purpose of the video?*
What do you want to achieve with this video? Do people need to sign up, do something, go somewhere, etc.?
How long would you like the video to be?*
Inspiration
Are there any videos you're trying to emulate? If so, describe them and/or include a link to your inspiration here.
Storyline/content description*
Be as detailed as possible
Is this a campus-specific video?*
Please designate the differences for each campus*

Project Timelines
Announcement Slides
As part of promotional requests submitted by Wednesday at 1pm, announcement slides will be completed the next week on Thursday by 5pm.
Print Material and Digital Content
As part of promotional requests submitted by Wednesday at 1pm, printed material and digital promotion (social media, web event, and email newsletter) will be completed the second week after on Friday (3pm for printed material).
Program and Stage Announcements
As part of promotional requests submitted by Wednesday at 1pm, program and stage announcements can be included as early as the following week's promotion.
Requests Submitted After 1pm on Wednesdays
We will do what we can to get your project completed based on the original Wednesday timeline, but because it is a later submission, we will treat the request as if it was submitted for the next week's deadline.
Questions and comments for us